Reminders for Unit Treasurers
Send membership dues automatically each month at $4.00 per member
Money: Send all money, with 3 copies of the completed Remittance Form*, to the Council Financial Secretary. Checks are payable to the Santa Monica - Malibu PTA Council with the exception of Sacramento Safari reservations (payable to the 33rd District PTA). *The Financial Secretary will return one of the completed copies of the Remittance Form as your receipt.
Lori Whitesell, Financial Secretary
lwhitesel6397@aol.com
Reports: Send all reports (1 copy Unit's Monthly Treasurer's Report, 2 copies of Worker's Compensation Report, 2 copies of the Annual Financial Report, 1 copy of income tax forms, and 1 copy of the Unit Budget) to the Council Treasurer.
Cheryl Clark , Treasurer
spygirls@mjz.com
Audits: Send 1 copy of each audit report to the Council Auditor.
Heather Anderson, Auditor
heatherla@me.com
The Council Financial Team is here to help you. Please do not hesitate to call us if you need assistance.
__ A copy of your last year's tax return (which should have been filed 7/15) should be sent to the Council Treasurer.
__Submit final payment for 2008-09 school year to District once final billing is received (usually in August or Sept.)
__ Each month a copy of the Treasurer's Report should be sent to the Council Treasurer. This report should include the transactions for the month and the current ledger balance.
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__ Membership money ($4.00 per capita) must be turned into the Council Financial Secretary to qualify for District Membership Awards and for the State "On Time" Award. A minimum of 15 memberships are required to qualify for these awards.
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__ 2 copies of the Worker's Compensation Report (forms will be available from the Unity president or Council Treasurer) covering the period January 1 to December 31 are also now due. You must file this report even if you make no payment for the period.
__ Sacramento Safari reservations and payments are due
__ Remember that membership money is to be turned in to the Council Financial Secretary as you receive it. Clean out your books every month. Have a nice holiday!
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__ Turn in unpaid insurance premiums to remain a unity in good standing.
__ First installment to the Equity Fund is due. Send copy of your PTA Budget with actual expenditures as of 12/31 and a check for 15% of expenditures to date (July 1 – Dec. 31) that are subject to equity fund to Jesse Bunayog in the SMMUSD Fiscal Office. Check should be made payable to SMMUSD and “Equity Fund payment” written in the memo line.
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__ End of the fiscal year. You will need to close your books as of this date
__ One (1) copy of your mid-year audit is due to the Council Auditor
__ All membership dues ($4.00 per capita) are now due to be included in school year totals.
__ The fiscal year-end audit should be prepared for (1/1 – 2/28).
__ Prepare the Annual Financial Report (3/1 - 2/28)
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__ IRS deadline. Form 990EZ and Schedule A must be filed for all Units with gross receipts more than $25,000 and less than $500,000. IRS Form 990 and Schedule A must be filed for all Units with gross receipts over $500,000. Mail these forms certified mail with a return signature request to the IRS. If your unit is incorporated or has a state charity number, you must submit the Registration Renewal Fee Report (RRF-1) to the California Attorney General’s Registry of Charitable Trusts. There is an additional form that you must submit if your unit is incorporated. It is the Statement by Domestic Nonprofit Corporation (SI-100) to the California Secretary of State. Also, send one copy of all tax forms to the Council Treasurer.