Reminders for Unit Treasurers
 

DO NOT IGNORE ANY TAX FORMS OR NOTICES RECEIVED FROM THE IRS.  Non-profit organizations may not pay taxes, but they do pay fines for not following the rules and regulations.

DUE DATES:  Whenever possible, due dates coincide with the PTA Council’s General monthly meeting. Units can turn in reports and monies to council by sending them to the meeting with their president.

Membership due is $4.50 per capita
Council $.50, District $.50, State $1.25 and National $2.25

MONEY: Send all remittances with the attached Remittance Form to the Council Financial Secretary.  Make checks payable to Santa Monica-Malibu PTA Council.

Wendy Navin, Financial Secretary
sw_navin@yahoo.com

REPORTS: Send all reports such as monthly and annual reports to the Council Treasurer.

Kjersti Luneng, Treasurer
kluneng@hotmail.com

AUDITS: Send 2 copies of each audit report to the Council Auditor.

Fiona Corrigan, Auditor
fionacorrigan@mac.com

The Council Financial Team is here to help you. Please do not hesitate to contact us if you need assistance.
September
Send 2 copies of the year-end (June 30) audit to the Council Auditor.

2 copies of your last year's tax return ( federal and state, which should have been filed 7/15) should be sent to the Council Treasurer.

Send 2 copies of current PTA budget to Council Treasurer.

Submit final payment for the previous school year to SMMUSD once final billing is received (usually in August or Sept.)

Each month, a copy of the Treasurer's Report should be sent to the Council Treasurer. This report should include the transactions for the month and the current ledger balance.
October
Membership money ($4.50 per capita) must be turned into the Council Financial Secretary to qualify for State Membership Awards. A minimum of 30 memberships are required to qualify for this awards. Membership dues should be remitted at the end of each month.
November 15 Dues for at least 15 members must be submitted in order to remain in good standing if you did not submit any dues the previous two months.

Submit Youth Camp donations to Council Financial Secretary. The actual amount of money colleted determines what gifts the committee can purchase for the young people who are in county camps. These youth would have no holiday celebration without the generous donations of the 33rd District’s units and councils.

General Liability and Worker's Compensation insurance premiums are due to the Council Financial Secretary.  The insurance premium cost will be $199.  If premiums are not paid on time, a $25.00 late fee will be assessed by the State PTA.
December
Remember that membership money is to be turned in to the Council Financial Secretary as you receive it. Clean out your books every month. Have a nice holiday!
January

5

13






17		 The mid-year audit should be prepared for July – December.

Sacramento Safari reservations and payments are due

First installment to the Equity Fund is due. Send copy of your PTA Budget with actual expenditures as of 12/31 and a check for 15% of expenditures to date (July 1 – Dec. 31) that are subject to equity fund to Jesse Bunayog in the SMMUSD Fiscal Office. Check should be made payable to SMMUSD and “Equity Fund payment” written in the memo line.

2 copies of the Worker’s Compensation Report (form available from your unit president or Council Treasurer) covering the period from January 4, this year to January 5, next year, are due to the Council Treasurer.  You must file this report even if you made no payment for the period.  If you pay more than $1000 to employees, please submit a check for an insurance surcharge with your forms
February 21





29		 Submit Founder's Day donations to the Council Financial Secretary.

2 copies of your mid-year audit is due to the Council Auditor

End of the fiscal year.  You will need to close your books as of this date for tax reporting.
March

The fiscal year-end audit should be prepared for (1/1 – 2/29).

Prepare the Annual Financial Report (3/1 - 2/29) Form is available from your unit preseident or Council Treasurer.
April 16 2 copies of Annual Financial Report are due to the Council Treasurer.

2 copies of your fiscal year-end audit are due to the Council Auditor.
May

June 1


30		 All membership dues ($4.50 per capita) are now due to be included in current year totals.

Before closing your books for the year-end audit and turning them over to a new treasurer, remit any remaining membership dues.
July 13





15		 Final installment to the Equity Fund is due. Send copy of your PTA Budget with actual expenditures as of 6/30 and a check for 15% of expenditures to date (January 1 – June 30) that are subject to equity fund to Jesse Bunayog in the SMMUSD Fiscal Office. Check should be made payable to SMMUSD

For the last tax year, IRS Form 990N (e-Postcard) must be filed electronically by all units with gross receipts normally less than or equal to $50,000. IRS Form 990EZ and Schedule A must be filed for all units with gross receipts more than $50,000 and less than $200,000. IRS Form 990 and Schedule A must be filed for all units with gross receipts over $200,000.  Mail these forms certified mail with a return signature request to the IRS.

THe California State Franchise Tax Board form 199N must be filed electronically by all units with gross receipts equal to or less than $25,000 or Form 199 must be completed for those units with receupts greater than $25,000.

If your unit is incorporated or has a state charity number, you must submit the Registration Renewal Fee Report (RRF-1) to the California Attorney General’s Registry of Charitable Trusts.

There is an additional form that you must submit if your unit is incorporated.  It is the Statement by Domestic Nonprofit Corporation (SI-100) to the California Secretary of State.

Also, send two copies of all tax forms to the Council Treasurer.
Santa Monica-Malibu Unified School District
33rd District PTA                         California State PTA                        National Congress of Parents and Teachers