Reminders for Unit Treasurers
 

Do not ignore any tax forms or notices from the IRS. Non-profit organizations do not pay taxes, but they do pay fees for not following rules and regulations and for missing filing due dates.

Send membership dues automatically each month at $3.80 per member

Money: Send all money, with 3 copies of the completed Remittance Form*, to the Council Financial Secretary. Checks are payable to the Santa Monica - Malibu PTA Council with the exception of Sacramento Safari reservations (payable to the 33rd District PTA). *The Financial Secretary will return one of the completed copies of the Remittance Form as your receipt.

Lori Whitesell, Financial Secretary
lwhitesel6397@aol.com

Reports: Send all reports (1 copy Unit's Monthly Treasurer's Report, 2 copies of Worker's Compensation Report, 2 copies of the Annual Financial Report, 1 copy of income tax forms, and 1 copy of the Unit Budget) to the Council Treasurer.

Kim Eyler, Treasurer
eyler6@aol.com

Audits: Send 1 copy of each audit report to the Council Auditor.

Auditor

The Council Financial Team is here to help you. Please do not hesitate to call us if you need assistance.
September
__ Send 1 copy of the year-end audit to the Council Auditor.

__ A copy of your last year's tax return (which should have been filed 7/15) should be sent to the Council Treasurer.

__ Each month a copy of the Treasurer's Report should be sent to the Council Treasurer.
October










__ 1 copy of the budget is due to the Council Treasurer.

__ Membership money ($3.80 per capita) must be turned into the Council Financial Secretary to qualify for District Membership Awards and for the State "Early Bird" Award. A minimum of 15 memberships are required to qualify for these awards.

__ Membership money ($3.80 per capica) must be turned into the Council Financial Secretary to qualify for District Membershp Awards and for the State "on time" Award

__ Each month a copy of the Treasurer's Report should be sent to the Council Treasurer.
November
__ Submit Youth Camp donations to Council Financial Secretary. The actual amount of money colleted determines what gifts the committee can purchase for the young people who are in county camps.

__ Each month a copy of the Treasurer's Report should be sent to the Council Treasurer.
December












__ General Liability and Worker's Compensation premiums will be due right after the winter break. You may want to take care of this early, as any insurance premiums not paid on time will incur a $25.00 late fee.

__ 2 copies of the Worker's Compensation Report (forms will be available from the Unity president or Council Treasurer) covering the period January 1 to December 31 are also now due. You must file this report even if you make no payments for the period.

__ Sacramento Safari reservations and payments are due

__ Each month a copy of the Treasurer's Report should be sent to the Council Treasurer.

__ Remember that membership money is to be turned in to the Council Financial Secretary as you receive it. Clean out your books every month. Have a nice holiday!
January 22 __ Turn in unpaid insurance premiums (add late fee of $25.) to remain a unity in good standing.

__ Each month a copy of the Treasurer's Report should be sent to the Council Treasurer.
February 15





19

19		 __ First Installment to the Equity Fund is due. Send copy of your PTA Budget with actual expenditures as of 1/31 and a check of 15% of expenditures to date (July 1 - Jan 31) that are subject to equity fund to Pat Ho in the SMMUSD Fiscal Office.  Check should be made payable to SMMUSD.

__ Submit Founder's Day donations as they are collected

__ FINAL date for Membership Dues ($3.80) to be included in yearly totals. Send with 3 copies of Remittance Form to the Financial Secretary. Download Remittance Form.

__ Each month a copy of the Treasurer's Report should be sent to the Council Treasurer.

28



28
 __ This is the end of the fiscal year. You will need to close your books as of this date and prepare the Unit's Annual Financial Report.

__ One copy of the mid-year audit is due to the Council Auditor.

__ Each month a copy of the Treasurer's Report should be sent to the Council Treasurer.
March
__ Prepare the Annual Financial Report (3/1 - 2/28)

__ Each month a copy of the Treasurer's Report should be sent to the Council Treasurer.
April
__ Two (2) copies of Annual Financial Report due to the Council Treasurer.

__ Update procedure books for incoming officers
May
__ Send Membership Dues with 3 copies of Remittance Form to Kim Eyler. Download Remittance Form.

Audit finances before new officers start

__ Each month a copy of the Treasurer's Report should be sent to the Council Treasurer.
June
__ One (1) copy of Annual Financial Report to the Council Treasurer if not yet done.

Send Membership Dues with 3 copies of Remittance Form to Council Treasurer. Download Remittance Form.

__ Each month a copy of the Treasurer's Report should be sent to the Council Treasurer.
July 15





15		 __ Final installment to the Equity Fund is due. Send copy of your PTA Budget with actual expenditures as of 6/30 and a check for 15% of expenditure to date (2/1 - 6/30) that are subject to equity fund to Pat Ho in the SMMUSD Fiscal Office. Check should be made payable to SMMUSD.

__ IRS deadline. Form 990EZ and Schedule A must be filed for all Units with fross reeipts over $25, 000. IRS Form 990 and Schedule A must be filed for all Units with gross receipts over $100,000. Mail these forms certified mail with a return signature request to the IFS. Also send 1 copy fo these tax forms to the Council Treasurer.
Santa Monica-Malibu Unified School District
33rd District PTA                         California State PTA                        National Congress of Parents and Teachers